Corporate safeguarding your company

In accordance with the Companies Act 1993 all companies in New Zealand need to keep and maintain the records about their company and how it is managed. You must keep all company records for 7 years.

Mismanagement of these responsibilities is a breach of the law and can result in prosecutions for the company and or individual/s.  Some of these breaches can carry heavy penalties or imprisonment for up to five years & or disqualification as a director for up to a maximum of 10 years, infringements, suspension, or removal of a company from the register.

We offer an annual Corporate Safeguard Service to all our clients – this encompasses the compliance of maintaining your company obligations and gives you peace of mind that your company records are managed correctly and that you are complying with the law, your obligations, the Companies Act 1993 and several other Acts. 

Company registers must be maintained and stored under the Act, covering but not limited to: the register of members, registered office, address for service, register of directors and shareholders register.  We also record & store copies of the annual financial statements, interest registers, company resolutions, company constitution, certificates, company assets, and foundation documents.  Including all shareholders & share transactions – these records must be kept for 10 years.  Please note, shareholders may at any time make a written request to view information held by the company.

Our service also includes the preparation and filing of the annual Companies Office return, online document and register management/storage, and archiving software for company records ensuring all your documents are in one place and can be stored for the required 10 years even after your company ceases.

If you have any questions or would like to discuss this more, please do not hesitate contact us directly on 03 578 3386.